Rugby tours can be loads of fun and are a great bonding experience for your team too. But planning a successful rugby tour for your school or club can be a bit tricky, especially if it is your first time.
To ensure your rugby tour is a success there are a few tips that you should definitely try to follow:
It is always a good idea to start planning early, preferably six months or more in advance. That will give you ample time to go over all your options and carefully make decisions. It will also help you to get the best rates on flights and accommodation.
If it is the first time you’re planning a rugby tour you may want to start even earlier than that to allow yourself time to be thorough.
- Ruthless evaluate your level of play
The best rugby tours are when the games that you play provide your team with some competition. Getting trounced every game is not fun, and neither is winning by a landslide.
To ensure that you can find teams that fit your level of play, you first need to be ruthless when you evaluate it. That should help you to find matches that are truly competitive for your team to play.
- Define the tour objectives
Some rugby tours are purely focused on the sport and the goal is to compete against teams that are at the same level. On the other hand other tours may want to incorporate cultural or educational experiences.
By defining the objectives of your rugby tour, you’ll be able to plan it out far more effectively.
- Book from reputable providers
Make sure that all your bookings are from reputable providers. The last thing that you want to do is to arrive at a hotel only to find that the rooms you booked aren’t in the system.
Booking with reputable providers will be far more reliable, and protect you financially too.
- Check the travel requirements and warnings
Depending on the destination of your rugby tour you should carefully check the travel requirements. That includes visas, vaccinations, and other legalities – as well as any travel warnings that may be present.
All that information should be disseminated to the relevant parties too so that they know what is required.
- Find ways to keep costs low
Booking early and getting group discounts can help to keep the costs of a rugby tour low – but sometimes that isn’t enough. If you have access to a budget for rugby tours that would be great, but if not you need to find other ways to raise funds so you can subsidize the trip.
- Notify everyone well in advance
Aside from starting to plan your rugby tour early, you should also notify everyone involved well in advance. That will give your players enough time to apply for leave, arrange their visas, sort out their budget, and so on.
The sooner you notify everyone the better off it will be. At very least you should try to aim for a 2 month or more window.
Starting to see just how much is involved in planning rugby tours? Keep in mind that all these tips are only the tip of the iceberg, and there is a lot more that you’ll need to factor in and plan for too.
Although it is a lot of effort – it is definitely worth it. At the end of the day the more careful and thorough you are when you plan your trip, the better the experience will be and the fewer hiccups you’re likely to encounter.